Health and Safety Policy in the Church Hall Document

Health and Safety Policy in the Church Hall Document

General statement

We are committed to the health, safety and welfare of our members, staff and volunteers and the members of the public who use our premises. Our aim is to ensure that our premises are a safe work and worship environment for all by controlling hazards in and around our premises and the hazards caused by what we do.  We aim to prevent work-related injuries and ill health.

Risk assessments will be reviewed annually and information, instruction, supervision and training will be given as we consider necessary.  All those hiring the church and the hall agree to make their own risk assessments.

We will make sure that you are kept safe by carrying out inspections and performing health surveillance as required.  We will maintain equipment and the premises and provide any personal protective equipment that we consider necessary for your health and safety.

You are asked to help us maintain a healthy and safe work and worship environment by reporting hazards, accidents and dangerous occurrences.  You are asked to look after the safety equipment we provide and to follow safety instructions and signs.  You are reminded that you are responsible for your own safety and the safety of others who use these premises.

This policy will be reviewed regularly and revised as necessary.

Organisation and Responsibility

The overall responsibility for health and safety lies with the Incumbent.

The following are responsible for health and safety:

  • Name/Responsibility
  • The Revd Owain Mitchell – the Incumbent – tel: 01652 653989
  • Mrs S Noel-Hiles – Church Warden – 01652 628416


If you need any more information or have any concerns about health and safety please contact either of the above.


Members of staff and volunteers are reminded that they have a responsibility for their own health and safety and the safety of the others on the premises.


The Parochial Church Council will be responsible for discussing matters surrounding health and safety.  This Council meets every month.  Any member of the Council should be contacted to discuss and raise safety issues with the Council.


Procedures and safety arrangements



Cleaning materials are kept in a locked cupboard in the church hall.


Electrical equipment and wiring


The electrical wiring within the buildings will be inspected annually, or at the duration that has been suggested by the contractor performing the tests.  A NICEIC contractor will perform the periodic inspection and test in accordance with BS7671.


No person is to make any alterations to the electrical installation without prior agreement from the Incumbent.


Portable electrical appliances will be maintained, inspected and tested routinely.  This will be done annually, or at a duration that has been suggested by the contractor performing the tests.


Certificates of wiring inspections, alterations and portable appliance test records will be kept in the Health and Safety File.


Please ensure that the electrical equipment is used safely, following the manufacturer’s instructions.  Do not overload sockets, avoid using the extension leads and take care to prevent trip hazards when laying cables.



Fire extinguishers


The fire extinguishers within the premises will be examined annually and tested as recommended by the Service Company.  The Service Company will also advise on the purchase of replacement or supplementary equipment.  The certificate for the inspection and test will be displayed for one year (or until the next inspection and test) after which it will be kept on file.


Fire extinguishers will be examined for damage and use monthly.


Extinguishers must not be removed from their locations except in an emergency, or for the purpose of carrying out maintenance.   Hooters are available in the church and the church hall so that all are immediately aware of the hazard.


Fire extinguishers should only be used by persons competent and trained in their safe use.


Fire Emergency Plan

The purpose of this procedure is to help those responsible for the use of St Johns Church Hall to know what to do if there is an emergency and to ensure that the hall is quickly and safely evacuated

At all times the hall is occupied there must be a person present who knows they are the one responsible for the implementation  of this procedure. It is a condition of the hire of the hall that there is a nominated responsible person and that they have read and agreed to this procedure prior to the use of the hall.

The responsible person shall make themselves aware of the layout of the hall, as shown below, and the location of important aspects (emergency exits, switch boxes, assembly points etc.), ensure the emergency exits are kept free from obstructions and that electrical equipment without a valid PAT test certificate is not connected to the mains electricity sockets.

The hirer will need to make their own risk assessment for any specific activities which they undertake in the hall.

On discovering a Fire

1)       Raise the alarm (break glass in alarm)

2)       Facilitate the movement of people out of the hall – special care should be given to the less able and children – personal belongings like coats and bag should not be collected.

3)       People should move to and stay at the identified assembly points and not re-enter the hall until authorised to do so by the responsible person.

4)       If it is appropriate call the emergency services giving

  1. Your name
  2. The location – St Johns Church Hall Bigby Road Brigg
  3. The type and extent of the fire or emergency and if anyone is known to be injured

5)       Provided it is safe to do so carry out an internal sweep of all areas, including toilets, in the hall to ensure all people have been evacuated

6)       Confirm with those at the assembly point that no one they know who was in the hall is missing

7)       Turn off the power at the electrical fuse box – provided this does not cause personal risk

8)       Fire appliances should only be used if the person is confident in their operation and the type of appliance to be used. The appliance should not be used if it puts the person at personal risk.

9)       Once the emergency services arrive hand over the responsibility for the management of the emergency and provide assistance as requested.


First Aid


First aid kits and accident log books are available in the church by the Bigby Street entrance and in the hall kitchen and are clearly marked.


If the contents of any first aid kit is used Sue Noel-Hiles must be informed.


Only suitable trained and competent persons should administer first aid.


First aid kits will be checked monthly by our First Aider Sue Noel-Hiles to ensure that the contents are complete and that none of the contents have expired and that no medicines or other preparations are contained in the kit.



Risk Assessment


The Incumbent and Church Warden will identify hazards and perform a risk assessment.  The outcome of this assessment will be recorded and kept in the Health and Safety Folder.  The significant findings of this assessment will be made available to staff and volunteers through information, instruction and training.


Where actions are needed to reduce or eliminate risk, the Incumbent will decide a time scale by which the corrective actions are to be completed.  This will be based on the principle of ‘as low as reasonably practicable’.


Any person discovering a hazard must inform the Incumbent as soon as possible.  In the case of serious and immediate danger, the correct emergency procedures must be followed.


Monthly and Yearly Inspection Records for 2017 Safety checks to be initialled and dated as required.   These records to be kept in the Health and Safety File.